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How to send your photos...

What we need you to send us.

Yamasa requires passport sized photographs from all applicants for legal documents, acceptance letters, student identification cards and certificates. If you are planning to do a homestay at any time during your stay, then we will also need snapshot photos (more below.)

Passport Photos

Please do not simply scan your passport - what you need is a new photo, with a white background and reasonably good resolution. These can be either digital (jpeg or gif files) or analog (printed photos).
Click here to view samples of the kind of photo we need for your documents.

Snapshot Photos

If you wish to do a homestay, snapshot photos are needed for the search. Most of the Japanese families participating in the homestay program request photos - so your chances of finding a homestay are a lot better if you provide photos than if you do not. The photos can be anything - from family photos to portraits. The most effective photos are those that show your personality and interests, so photos showing you doing your hobbies, sports etc are appropriate.
Click here to view samples of the kind of photo we suggest for homestays.

How to send us your photos

  • Student Visa: If you are applying for the student visa - then in this case the photographs must be 6 identical standard passport size prints (not digital) sent by courier or postal mail together with your Student Visa Application Kit.
  • Other Visas: If you do not need a student visa, then you can send them either as email attachments or by post/courier.

    1. If sending by Email attachment

    Please use the following address photos@yamasa.org

    1) Please send 1 passport photo as 413 X 413 pixel size (300 dpi preferred but not essential) if possible. If you don't know how to do this, then any size is OK. Snapshot photos for homestays can be of any size.
    2) Save the photograph using your passport number as the file name
    (for example if your passport number is K0598181 then save the file as k0598181.jpg)
    3) When sending your photo please send the following information as simple text:

    Family Name
    First Name
    Nationality
    Passport Number
    Name of the Program you are applying for
    Commencement Date

    (Click here to view a sample email showing how to send passport photos)

    2. If sending by Postal Mail/Courier

    If you are sending passport photos by postal mail, please send 4 identical photos as 45mm X 35mm size if possible. Snapshot photos for homestays can be of any size.

    For postal mail please address the envelope as follows:

    Admissions Office (Photos)
    The Yamasa Institute,
    1-2-1 Hanehigashi-machi,
    Okazaki-shi, Aichi-ken,
    JAPAN 444-0832

    a) On the back of each photo, please write your family name and passport number.
    b) Please include a letter/note with the following information:

    Family Name
    First Name
    Nationality
    Passport Number
    Name of the Program you are applying for
    Commencement Date OR for homestays - write the month from which you would like to homestay if this is different from commencement.



  • Questions regarding this file...

    If any of the information in this file is unclear, or if you need more detailed information, please click here and read the study/applications section of the FAQ before contacting us.

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    Hattori Foundation (est.1919) - The Yamasa Institute
    1-2-1 Hanehigashi-machi, Okazaki City, Aichi Prefecture, JAPAN 444-0832
    Tel: +81 (0)564 55 8111 Fax: +81 (0)564 55 8113 Email: Inquiries

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